Tony Dolling’s Weblog

Building Log Book Requirements – Part 2

Posted on July 20th, 2007 by Tony Dolling.
Categories: Building Log Books.

For the majority of buildings the Log Book should comprise of fifteen sections, containing information as indicated below. This part contains Sections 1 to 6.

Section 1. Updates and Annual Reviews

This Section has a table to record the updates and reviews made to the building and its systems during its lifetime. The log book should be reviewed annually as part of the organisation’s quality assurance system and an entry should be made for each review. Where the log book has been updated then the changed pages should be recorded.

Section 2 Purpose and Responsibilities

This Section contains statements of purpose, the log book author contact details, the facilities manager contact details and a statement of the facilities managers responsibilities.

Section 3 Links to other Key Documents

This Section should contain the location of other key documents such as the emergency procedures, health & safety file master index, hazard register, O&M Manuals, maintenance schedules, asset register, BMS Manual, record drawings and equipment log books such as the boiler log book.

Section 4 Main Contacts

This Section should contain all of the major construction participants – both design and build, along with the primary emergency contacts and those for the electrical and gas supplies.

These should include the architect, services engineers, planning supervisor, main contractor, services contractors, commissioning engineers, O&M Manual and Building Log Book authors, facilities managers and maintenance contractors.

Section 5 Commissioning, Handover and Compliance

Section 5 should contain information relating to the commissioning and handover of the building to the occupiers.

It should contain a summary of the arrangements for the commissioning – who carried it out, when and what procedures and codes were followed, such as Codes A, B, C, L, M, R and W.

The commissioning results should be summarised for each system.

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